Pursuant to §§ 15 a – 15 d of the Act on invitation to tender for public and officially supported contracts (Tender Act), the following is advertised:
1.Nota - Danish National Library for Persons with Print Disabilities requires a tender for approximately 1,500,000 pieces of CD-R 80, 700 MB.
2.Please contact Production Manager, Henrik Karmark, if you have any questions. Contact information for Henrik Karmark is:
Nota
Att: Henrik Karmark
Teglværksgade 37
2100 København Ø
DENMARK
E-mail: hkk@nota.nu
3.The tenders must be received by January 7th 2013 at 12:00 noon.
4.We ask you to send your tender to Production Manager, Henrik Karmark at the above stated address.
5.The criterions for the contract award are as follows:
5.1.The CD-R must have a white surface suitable for thermal transfer printing.
5.2.The CDs must be usable in the Nota production system. The Nota production system consists of a mix of the following RIMAGE systems: "Perfect Image Autostar II" and "Producer 8100" and "Producer 8100N". All systems are equipped with RIMAGE thermal transfer printers of type "Perfect Image Prism Plus"
5.3.The following procedure for approval of participation in the tendering shall be complied with:
5.3.1.The potential tenderer shall submit a minimum of 1,200 CD-R of a single type for internal testing at Nota. The CD-R shall be delivered free of charge and in original packaging. The minimum number of CD-R per packaging unit shall be 50 pieces.
5.3.2.Nota will perform a test production using the submitted 1,200 CD-R and collect information about errors occurring during production. Errors are categorized in the following categories: "Burning errors", "RIMAGE transporter handling errors", "Printing errors" and "Other errors". The total error rate in the test production must not exceed 4%.
5.3.3.Each potential tenderer may submit a maximum of two types of CD-R.
5.3.4.Nota require a period of one week to perform the test production. Potential tenderers must therefore submit CD-R so that Nota receive the CD-R at least one week before the deadline for tender.
5.4.Among the tenderers complying with the above mentioned procedure for approval of participation, the most advantageous tender will be selected based on an evaluation of price and error rate.
5.5.The selection process will be finished no later than January 11th 2013 and tenderers will be informed of the results by this date.
5.6.Suppliers, who wish to offer the CD-R currently used by Nota, may also submit their tender for this CD-R type without complying with the above described procedure for approval of participation. However, all other conditions shall apply for such suppliers.
The CD-R currently used at Nota is Verbatim P/N: 43718, Capacity: 700MB, Pack Style: 100 Pack Spindle, Disc Surface: Thermal Printable - No ID, Print Area: 40 - 118mm.
6.The CDs shall be delivered on EUR-pallets (120 x 80 cm), stacked in a maximum height of 130 cm. There must be a minimum of 50 pieces per packing unit.
7.Delivery must take place in batch sizes between 250,000 and 1,500,000 pieces. The first delivery must take place no later than February 11th 2013 and the final delivery must be completed no later than April 2nd 2013.
8.Upon delivery random samples will be taken from each pallet. These samples will be tested in Notas production system. The error rate in this test must not be substantially higher than the error rate found in the procedure for approval of participation. If the error rate is substantially higher, the complete supply will be returned on the supplier’s account. Suppliers who has submitted a tender for the type of CD-R currently used at Nota as described in 5.6 above should be advised that the required error rate for this type CD-R has been tested to be less than 0.1 %.
9.The supplier shall pay all costs in connection with the tendering irrespective of the result of such tendering.
10.When submitting his tender, the tenderer shall enclose a duly signed affirmed stating in writing whether the tenderer has unpaid, due public debts.