IR imaging spectrometer to Linköping University, Sweden

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1                ADMINISTRATIVE REGULATIONS

1.1             General information

An IR imaging spectrometer is to be procured by Linköpings universitet (LiU) for the Dept. of Thematic studies - Water and Environmental Studies (WES).

Department of Thematic Studies - Water and Environmental Studies (WES) is a nationally and internationally established centre for multi- and interdisciplinary research and education, where natural and cultural scientists collaborate in search for knowledge across the boundaries of traditional disciplines. The research covers a spectrum of environmental issues and questions in the borderland of nature-society and is continuously examining its future role in facing new challenges.

WES has significant ongoing research regarding sources and fates of greenhouse gases and climate change to which the instrument considered here relates.

1.1.1                    Scope

The instrument will be used for detailed visualization of methane (CH4; first choice) and nitrous oxide (N2O; if possible) concentration gradients in landscapes. This includes imaging from ground or aircraft to produce concentration (e.g. column density) gradient maps or to follow changes over time in a landscape scene. Such visualisations of the gases will be used to identify sources and sinks at the landscape scale. 

1.2             Contracting entity

Linköpings universitet
Dept of Thematic Studies – Water and Environmental Studies
SE-581 83 Linköping
Sweden

1.2.1           Contact person

Name: Anders Lindman

If the tenderer wishes clarification of any aspect of the Contract documents, an enquiry must be submitted electronically through Mercell Public Service (in writing directly to the contact person for this procurement, at such point of time that a response can be delivered six (6) days before the last day for tender submittal).

Enquiries will be answered electronically through Mercell Public Service and published at http://www.liu.se/upphandlingar, or directly at http://se.mercell.com/Permalink/28949317.aspx 

1.2.2                  Additions/amendments

Complementary additions/amendments according to the contract documents will be announced at http://www.liu.se/upphandlingar. and through Mercell Public Service www.mercell.com

1.3                        Contract documeNts

1.3.1                     List of documents

The contract documents consists of the following documents and appendices:

• This document - administrative regulations, qualification of the tenderer and technical specifications,
• Appendix 1, Detailed technical specifications
• Appendix 2, Declaration of truthfulness
• Appendix 3, Public contract (draft)
• Appendix 4, ALOS 05 E, General terms for supply of goods to the public sector

The tenderer is solely responsible for obtaining complete documentation.

1.3.2                  Disposition of the contract documents

The administrative regulations contain requirements about formality and administration and also describe how the qualification of the tenderer and evaluation of the tender is performed. The technical specifications contain specific requirements concerning the procurement object. The commercial conditions stipulate requirements for the public contract.

1.4                        Procurement procedure

This is an open procurement procedure, in accordance with the Swedish law of public Procurements, (SFS 2007:1091) chapter 4.

1.5                        The tender - formal requirements

1.5.1                     Validity of the tender

The tender is valid provided that it is:

• signed by an authorised representative of the tendering company,
• submitted no later than 2011-07-11. The tenderer is solely responsible for the timely arrival of the tender. A tender that arrives later than stipulated, will not be considered,
• valid until 2011-09-30, which explicitly must be confirmed in the tender, see appendix 2
  
  

1.5.2                  Formality of the tender

Formal requirements of the tender are as follows:

• written in the Swedish or English language,
• submittet electronically through Mercell Public Service with the offering named with the project number TEMA‑2011-00130.
• tenders submitted by fax, e-mail, package or envelope will not be accepted.
  
  

1.5.3                  Submission of tender

The tender is to be submitted electronically through Mercell Public Service, www.mercell.com

Mercell Public Service Contact and Support:
Mercell Svenska AB
Kungsgatan 34
SE 411 19 Göteborg
Sweden
Phone: +46 31 360 6029
[email protected]

Office hours are Monday – Friday, 08.00 – 17.00 for support and assistance regarding technical issues leaving your tender through Mercell Public Service. Keep in mind that tenders are submitted at the risk of the tenderer, and to ensure that the tender can be submitted correctly, the office hours should be taken into consideration.

1.5.4                  Disposition of the tender

To ensure equal treatment and to facilitate assessment of tenders, the tenderer is requested to follow the order and numbering of this document.

If no statement is made with respect to a requirement, the contract entity is entitled to interpret this as the requirement is not fulfilled.

1.6                        EVALUATION PROCESS

Before the evaluation process starts, the formal requirements are checked in accordance with 1.5. If any of those are not fulfilled, the tender in question may not be taken into consideration.

1.6.1                   Examination

The requirements indicated as “must” in the qualification demands tab (section 2-3) found in Mercell Public Service are checked. Only tenders that fulfill all the requirements will be evaluated.

1.6.2                  Evaluation

The public contract will be awarded to the economically most advantageous tender considering the criteria below.

This document specify a maximum total amount available for all costs associated with the purchase to 7 500 000 SEK. The most advantageous tender will be the tender that provides the best overall performance and value within this price limit.

The tenders will be evaluated regarding fulfillment of the requirements stated in section 3 and in Appendix 1 Detailed technical specifications (sections 4-10), including the quality and potential of the proposed solutions. The best overall performance is determined based on the total number of points given for the evaluation criteria in the specific requirements in Appendix 1. If the statement is fulfilled the number of points given will be the mean value of the points stated for the particular statement. If the statement is more than fulfilled the number of points will be more than the mean value and if the statement i less than fulfilled the points given will be less. If two or more tenders are given the same number of points the cheapest alternative will be chosen.

1.6.3                  Qualification of the tenderer

The requirements in section 2 is to ascertain that the tenderer has the necessary technical ability and capacity to fulfill the obligations concerning this public procurement. To qualify, these requirements have to be fulfilled.

1.7                        COMMERCIAL SECRECY

In accordance with the Public Access to Information and  Secrecy Act (Offentlighets- och sekretesslag (2009:400)) all data pertaining to a procurement matter is subject to secrecy until an agreement has been entered into or procurement has otherwise been concluded.

Any data mentioned may be subject to secrecy even after the aforementioned time. Note, however that only in exceptional cases data and prices according to the evaluation of the tender is considered to be of such nature that it may be held secret for commercial reasons. With respect to commercial secrecy for the protection of a tenderer’s data, the requirement is that the data in question refers to the tenderer’s business- or service conditions and that there is a specific reason to presume that the tenderer will suffer damages if the data is disclosed.

If a tenderer considers the data submitted in connection with this procurement matter fulfils the aforementioned requirements for commercial secrecy, the tenderer must submit a request for commercial secrecy, in writing; with clarification concerning the data referred to and what damage the tenderer would suffer if the data were disclosed.

The decision whether or not the data submitted by the tenderer fulfils the requirements for commercial secrecy will be made by the Contracting Entity.

1.8                        NOTIFICATION OF DECISION

At least 10 days before signing the public contract, notification of the entity’s decision in this matter of procurement will be sent through Mercell Public Service to all tendering companies.

An appeal for reconsideration of this decision may be made to Förvaltningsrätten i Linköping (the Administrative Court of Linköping). Such an appeal has to be sent within 10 days from receipt of the decision.

Address:
Box 406, SE-581 04 Linköping, Sweden.
E-mail: [email protected].

http://www.forvaltningsrattenilinkoping.domstol.se

1.9                        Agreement

Please note that there is no legally binding agreement until a public contract is signed by both parties.

2                             QUALIFICATION OF THE TENDERER

The tenderers must be qualified according to their juridical standard and technical capacity and experience. If the information asked for should not be sufficient or be omitted, the tenderer may be excluded from evaluation.

2.1                        Legal position

The tenderer will be excluded from participation in an award procedure if he:

• is bankrupt or is being wound up, his affairs are being administered by the court, he has entered into an arrangement with his creditors, he has suspended payments, or he is subject to an injunction against carrying on business,
• is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or similar proceedings,
• has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata,
• has been guilty of grave professional misconduct and the contracting entity can furnish proof of this circumstance, or
• has not fulfilled obligations relating to registration in a professional trade register or a similar register, or
• has not fulfilled obligations relating to registration for reporting of value-added tax, employees income tax, employer fees and national security contributions, or
• has furnished incorrect information requested below

 
and may be excluded if he

• has not fulfilled obligations relating to the payment of social insurance fees or taxes in the country in which he is established or the country in which procurement takes place
• has in some material respect failed to furnish required information or furnished incorrect information requested as mentioned below.

The tenderer must confirm that there are no grounds for excluding him according to section 2.1 Legal position through leaving the below mentioned documents.

For tenderers located abroad and Swedish tenderers:

The following national official documents must be enclosed to the tender in the qualification demands tab:

1)   Enclose certificate of enrolment in a professional trade register, Swedish tenderers “Registreringsbevis” from Bolagsverket.

2)   Enclose certificate that the tenderer has fulfilled obligations relating to the payment of social security contributions, Swedish tenderers may be checked regarding social security contributions.

3)   Enclose certificate that the tenderer has fulfilled obligations relating to the payment of taxes. Swedish tenderers may be checked by LiU with “Skatteverket regarding payment of taxes.

For all tenderers:

Appendix no 2, “Declaration of truthfulness” must be signed and enclosed to the tender in Mercell Public Service.

2.2                       Technical ability and capacity

See Appendix 1.
The tender should include description of at least one (1) project, as similar to this one as possible, , including references specified with names and telephone numbers or e-mail addresses to contact persons.

2.3                       Service organization

See the qualification demand tab.
The tenderer must describe the service organization e.g. base of the service engineer(s).

2.4                       Subcontractors

See the qualification demand tab.If the tenderer intends to engage subcontractors to perform certain parts of services, these shall be, stated, and specified in the tender. Documents, as presented in section 2.1, must be appended for each subcontractor.

3                           TECHNICAL SPECIFICATIONS

3.1                        Introduction and General specifications

We are looking for a high resolution IR imaging spectrometer (e.g. a hyperspectral camera or a spectrograph that scans the scene line by line) in the wavelength range 7.15-8.30 mm to be used for mapping CH4 and N2O in environmental applications.

3.2                       Technical "must" specifications

The technical items listed in the qualification demand tab are technical requirements that need to be fulfilled for a proposed system to be considered. Please be shure to check all must requirements in the qualification demand tab.

4-10                    DETAILED TECHNICAL SPECIFICATIONS

See the enclosed document Appendix 1, Detailed technical specifications for input of answers to the technical statements. These answers will be evaluated as described in 1.6.2.

A detailed description of what is included in the price must be given.The price for the offered system must be fixed and stated in SEK. The total price also must be given as DAP on-site (WES) including fulfilment of all demands stated in this document.

The price must not exceed 7 500 000 SEK, excluding Swedish VAT.

See orderlines tab for price input.